Privacy Policy

1. Introduction

Welcome to Chronex360, a SaaS lead management and marketing management platform developed and operated by Chronex Technologies ("we," "our," or "us"). Our registered website is www.chronextechnologies.com.

This Privacy Policy explains what information we collect when you use the Chronex360 platform, how we use that information, how we share it, and what rights you have over your data. By accessing or using Chronex360, you agree to this Privacy Policy. If you do not agree, please do not use the platform.

This policy also addresses data received from Facebook/Meta and other third-party integrations in accordance with their platform policies.

2. Who We Are

Company: Chronex Technologies
Product: Chronex360
Website: www.chronextechnologies.com
Support Email: info@chronextechnologies.com

Chronex360 is a multi-tenant platform that allows businesses ("Company Owners"), their teams ("Company Employees"), and the platform administrator ("Super Admin") to manage leads, campaigns, follow-ups, and subscriptions from one dashboard.

3. Information We Collect

We collect information in the following categories:

3.1 Account and Profile Information

• Full name, email address, phone number
• Company name, company address, and company logo
• Username, password (stored in encrypted form), and profile photo
• Role and permission settings assigned within the platform

3.2 Lead and Campaign Data

• Lead details submitted through Facebook/Meta Lead Ads, Instagram Lead Ads, or other connected marketing integrations
• Lead name, email, phone number, company name, and any custom fields defined in your ad forms
• Campaign names, ad set details, and performance-related metadata fetched via the Meta Marketing API
• Lead status, follow-up notes, task history, and communication logs

3.3 Integration and API Data

• Facebook/Meta access tokens, page IDs, ad account IDs, and form IDs required to connect your Meta account
• WhatsApp Business API credentials and messaging data
• Email and SMS integration credentials and message logs
• Other third-party API credentials provided by the Company Owner

3.4 Payment and Subscription Information

• Subscription plan details, billing cycle, and payment history
• Payment identifiers processed through our payment gateway partner (we do not store full card numbers)
• Invoice records and transaction references

3.5 Usage and Technical Information

• IP address, browser type, device information, and operating system
• Pages visited, features used, session duration, and activity timestamps
• Error logs and performance data to help us improve the platform
• Cookies and similar tracking technologies (see Section 11)

4. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Chronex360 platform
• Manage user accounts, company profiles, roles, and permissions
• Fetch, display, and organize leads and campaigns from connected integrations including Facebook/Meta Lead Ads
• Enable team collaboration on lead follow-up, task management, and customer communication
• Process subscription payments and generate invoices
• Send platform notifications, system alerts, and support responses
• Detect and prevent security incidents, fraud, and unauthorized access
• Improve platform performance, fix bugs, and develop new features
• Comply with legal obligations and enforce our Terms and Conditions

5. Facebook / Meta Data Usage

Specifically, regarding Facebook/Meta data:

• We access your Facebook Pages, Lead Ad Forms, and Lead data only after you explicitly grant permission using Facebook's OAuth authorization flow.
• Lead data fetched from Facebook/Meta is stored in Chronex360 solely for the purpose of managing and following up on those leads within your company's dashboard.
• We do not use Facebook/Meta user data for advertising, profiling, or any purpose outside of the lead management functionality you have authorized.
• We do not transfer Facebook/Meta data to data brokers or analytics companies.
• Access tokens and credentials are stored securely and used only to fetch the data you have authorized.
• You can disconnect your Facebook/Meta integration at any time from within your Chronex360 account settings, which will stop any further data fetching.
• Upon disconnection or account deletion, we will delete your Facebook/Meta access tokens and associated lead data as described in Section 8 (Data Retention).

Chronex360 complies with the Meta Platform Terms and the Meta Privacy Policy. Our use of Facebook/Meta APIs is limited to the permissions approved during the Facebook App Review process.

6. Data Sharing and Disclosure

We do not sell your personal data. We may share information in the following limited circumstances:

6.1 Service Providers

We work with trusted third-party service providers who help us operate the platform. These include:

• Hosting and Infrastructure: Cloud servers and database providers
• Payment Gateway: To process subscription payments securely
• Email and SMS Services: To send platform notifications and support messages
• WhatsApp Business API Providers: To enable WhatsApp communication features
• Analytics Tools: To understand platform performance and usage patterns

All service providers are contractually required to process data only as instructed by us and to maintain appropriate security standards.

6.2 Legal Compliance

We may disclose your information if required by law, court order, or government authority, or if we believe disclosure is necessary to protect the rights, property, or safety of Chronex Technologies, our users, or the public.

6.3 Business Transfers

If Chronex Technologies undergoes a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction. We will notify you before your data becomes subject to a different privacy policy.

6.4 With Your Consent

We may share your data with other parties when you have given us explicit consent to do so.

7. Data Security

We take reasonable technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted storage of passwords and sensitive credentials
• HTTPS encryption for all data transmitted between your browser and our servers
• Role-based access controls to limit who can view or modify data
• Regular security reviews and software updates

However, no system is completely secure. We cannot guarantee absolute security, and we encourage you to use strong, unique passwords and to report any suspected security issues to info@chronextechnologies.com.

8. Data Retention

We retain your data for as long as your account is active or as needed to provide you with our services. Specifically:

• Account and profile data is retained for the duration of the active subscription and for a reasonable period after account closure for legal and audit purposes.
• Lead and campaign data is retained as long as the company account is active.
• Facebook/Meta access tokens are deleted promptly upon disconnection of the integration or account deletion.
• Payment records are retained as required by applicable financial and tax laws.
• Upon account deletion, we will delete or anonymize your personal data within 30 days, unless we are required by law to retain certain records.

9. Your Rights

You have the following rights regarding your personal data:

• Access: You can request a copy of the data we hold about you.
• Correction: You can update your account information directly within the platform or request corrections by contacting us.
• Deletion: You can request deletion of your personal data and your account (see Section 10 below).
• Data Portability: You can request your data in a structured, commonly used format.
• Restriction: You can request that we restrict processing of your data in certain circumstances.
• Objection: You can object to certain types of data processing.
• Withdraw Consent: Where processing is based on consent, you can withdraw it at any time.

To exercise any of these rights, contact us at info@chronextechnologies.com. We will respond within a reasonable time, typically within 30 days.

10. Data Deletion Instructions

To request deletion of your data, please follow these steps:

1. Send an email to info@chronextechnologies.com
2. Use the subject line: "Chronex360 Data Deletion Request"
3. In the email body, include:
   • Your registered email address
   • Your company name (if applicable)
   • A description of the data you want deleted (e.g., "all account data," "Facebook lead data," or "specific lead records")

Upon receiving your request, Chronex Technologies will:

• Verify your identity to ensure we process the correct data
• Confirm receipt of your request within 5 business days
• Complete the deletion within 30 days of verification
• Send you a confirmation email once the deletion is complete

You can also submit a data deletion request using our dedicated page: Data Deletion Request.

11. Cookies and Tracking

Chronex360 uses cookies and similar technologies to operate and improve the platform. These include:

• Session Cookies: Required to keep you logged in and maintain your session securely.
• Preference Cookies: To remember your platform settings and preferences.
• Analytics Cookies: To understand how users interact with the platform and identify areas for improvement.

You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the platform. The public website (marketing pages) may use minimal analytics tracking to measure website traffic.

12. Children's Privacy

Chronex360 is a business-to-business (B2B) platform intended for use by businesses and professionals. It is not directed at or designed for individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a minor, please contact us immediately at info@chronextechnologies.com so we can delete it promptly.

13. Third-Party Links and Services

Chronex360 may contain links to third-party websites, services, or integrations. This Privacy Policy does not apply to those external services. We encourage you to review the privacy policies of any third-party services you connect to or access through Chronex360. We are not responsible for the privacy practices of external services.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or platform features. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email or through a notice on the platform. We encourage you to review this policy periodically. Your continued use of Chronex360 after any changes constitutes your acceptance of the updated policy.

15. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or how we handle your data, please contact us: